Roles & Permissions

Cuevue uses a role-based access control (RBAC) system to ensure that members have the appropriate level of authority within a Space. Permissions are defined at the Space level, so a user’s role in one Space does not affect their permissions in another.

Core Roles

There are four primary roles available in Cuevue:

Owner

The highest level of authority. Owners have full control over the Space, including the ability to:

• Delete the Space permanently.
• Transfer ownership to another member.
• Access and modify all Billing information.
• View and edit all Space Settings.

Admin

Admins are responsible for the day-to-day management of the production environment. They can:

• Invite and remove members.
• Create, rename, and delete Projects and Tasks.
• Trigger Transcription jobs.
• Lock and unlock Versions.

Member

The standard role for editors, producers, and internal staff. Members can:

• Upload media and create new Draft Versions.
• Provide feedback in the Review Player.
• Create and edit Docs & Notes.
• Update statuses on Tasks assigned to them.

Guest

A limited-access role for collaborators who need visibility without full workspace capabilities. By default, Guests can:

• View projects and tasks in the Space.
• Comment on shared versions, and resolve or delete their own comments.
• Record voice notes.

By default, Guests cannot edit project fields (status, title, description, or custom fields), export or download media, edit review markers, or edit the transcript. An Admin can widen any of these per Space via role policy, or per Team — see Settings & Configuration and Teams below.

Guest seats do not count toward your billable member seats. Free plans allow 2 guests, Pro allows 5, and Studio allows unlimited guests.

Permission Matrix

Teams

Teams group Members and Guests so you can restrict capabilities for a subset of your roster without touching everyone’s role — useful for freelancers or a client-side sub-team who should see less than a full Member. A Team can only tighten the capabilities its members already have from their base role; it can never grant more than the role allows. Free Spaces don’t include Teams; Pro allows up to 10 Teams per Space, Studio allows unlimited Teams. Manage Teams from Settings → Access.

Custom Roles, Field Visibility & Section Visibility (Studio)

On a Studio plan, Admins can go beyond the four built-in roles:

• Custom roles: Compose a role from individual capabilities instead of using the Member/Guest defaults.
• Field visibility: Restrict which custom fields a role or Team can see or edit.
• Section visibility: Restrict which parts of the review player a role or Team can see or edit — Markers timeline, Transcript, Public comments, Private comments, Voice notes, Version metadata, Export menu, Subtasks list, Project members, Activity feed, and Project settings.

External Reviewers

People who are not part of your Space roster (like external clients) can be given temporary, restricted access via Public Review Links. External reviewers do not occupy a member or guest seat in your Space and can only view the specific versions you have shared with them.

[!CAUTION] Downgrading an Admin to a Member will immediately restrict their ability to delete projects or manage your team roster. Use caution when changing roles during an active production cycle.