One page. Audio and video. Run this before, during, and after every review cycle and the loop tightens on its own. From the team building Cuevue.
Before you send for review
Lock the version number — clients should never wonder “is this the latest?”
Generate the transcript first so reviewers can comment on words, not timecodes
Decide visibility up front (private space vs share link)
Set an expiry on the link if the content is sensitive
Add a one-line context note (“here’s what to listen for”) so reviewers know the ask
Strip filenames of internal codenames before exporting
During the review
One persistent link per project — don’t send a new link per version
Time-stamp every note (IN/OUT, not “around 2:30”)
Voice notes for nuance, written notes for specifics
Resolve comments in the tool — not in a separate email or Slack thread
Track “approved by” per named reviewer, not per round
If a reviewer goes quiet, ping in the comment thread, not via a separate channel
Before you publish
Export markers to your DAW or NLE (Pro Tools, Premiere, Resolve, FCP)
Confirm sign-off from every named reviewer
Archive the comments report with the project for compliance / future reference
Cut and queue your social clips while context is fresh — not three days later
Update show notes, chapter markers, and ad markers from a single source of truth
Schedule the publish; don’t hit publish manually unless you have to
After it ships
Note any feedback patterns that came up twice — systemize them next time
Track average review cycle length so you know when something’s slipping
Capture rejected ideas in the project doc — they’re reusable later
Archive the project before the next one starts — a clean workspace is faster
Want this loop running by default?
Cuevue does every step of this in one tab — transcripts, time-stamped client feedback, marker exports to your DAW or NLE, social clip workflows, and a single persistent review link per project. Free to start.